Job Description
Our Client:
Our client is a renowned Japanese company specialising in Market Research and Management Consulting services. They are currently looking for an experienced Executive Secretary to join their growing team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers
The Responsibilities:
• Efficiently manage and coordinate the Chairman’s schedule, including booking flights, accommodations, and transportation for frequent international business trips (approximately 50% of the time)
• Arrange and confirm business meetings, corporate events, and dining reservations. Research and select venues based on budget and occasion, including conducting site visits if necessary
• Process and track expense claims related to business travel, entertainment, and miscellaneous costs, following company policies and procedures
• Handle general administrative duties, such as document preparation, telephone correspondence, visitor reception, and purchasing corporate gifts
• Provide language support for company guests when required and ensure seamless communication with internal and external stakeholders, including headquarters in Japan
• Support additional administrative or operational tasks as assigned by senior management
・会長のスケジュール管理・出張手配
・ミーティング・イベント・予約手配
・経費精算
・一般事務
・その他付随業務サポート
Requirements
The Requirements:
• Strong adaptability and ability to manage shifting priorities in a fast-paced environment.
• Excellent organizational and problem-solving skills with high attention to detail.
• Ability to maintain professionalism and confidentiality while interacting with executives and stakeholders.
• A proactive mindset with the ability to anticipate the Chairman’s needs and take initiative.
• Strong interpersonal skills and the ability to work both independently and collaboratively.
• Proficiency in Japanese is highly preferred to liaise with senior management and stakeholders from Japan
• Familiarity with Japanese corporate culture and business manners.
• Prior experience as an executive assistant, secretary, or administrative role is advantageous but not mandatory.
• The ideal candidate should be comfortable managing last-minute tasks and urgent requests.
・柔軟性と優先順位管理能力
・組織力・問題解決力
・プロフェッショナリズム・機密保持
・優れたコミュニケーション能力
・日系企業文化の理解
・エグゼクティブアシスタント経験歓迎
・日本語流暢（業務上必要なため）
・英語ビジネスレベル（業務上必要なため）
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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
JO Reference: 117667